Registry

WHAT IS THE PERSONAL PLANNING REGISTRY?

The Personal Planning Registry is a secure online service for storing your important information and documents and making them available to others who need to know.

You have the option to upload a copy of your Representation Agreement, Enduring Power of Attorney or other document(s) to the Registry so that they are at your fingertips when you or others need them.

In addition, you can use the Registry to store vital personal information such as your health condition/history, allergies, physician and pharmacy contact, financial institution, and more.

When you register information about a document, you can permit access to authorized third parties such as hospitals, financial institutions and government agencies. You can also grant access to specific individuals you trust such as family members, your representative, your physician and your financial advisor.

WHAT ARE THE BENEFITS?

• Secure storage (encrypted data) with 24 hour access
• Easy to update your record and upload documents
• Important information in one central place –helps others keep focused if you are injured or seriously ill. Prepare an ’emergency to-do-list’ and share it with others who need to know – is there a pet they need to check on if you are in an accident?
• Register and store all types of documents in case you have to re-build your life after a fire, flood or earthquake!
• Shared access feature that lets you give the important people in your life, such as your family members or physician, read-only access to your info and documents
• Efficient for hospitals and financial institutions to check who you appointed as your legal decision maker and your wishes
• Optional reminder to review your plans

The Personal Planning Registry is a unique type of Registry – it is self-managed. It offers you control for viewing, searching, updating and granting access that other registries do not provide. Registries run by or for government or the health system keep custody and management of your information – you don’t have direct access. The Personal Planning Registry gives you, and others who care, some control when dealing with large and complex systems.

HOW MUCH DOES IT COST TO REGISTER?

Each person needs their own Registry Account. It costs $25 for the first registration and $10 for each additional registration. When you select a type of registration, you will be prompted to pay the fee by credit or debit card using PayPal, a secure online service. Read more about Registry Fees.

There is no cost to view, access, share or update your registrations.

WHO CAN REGISTER?

The Registrant must be able to understand and agree to the Terms and Conditions. Therefore, only the individual or someone with legal authority can register.

1. An individual (Account Holder) can create their own account and register their own information and documents. They can ask a friend, relative or other person to help with the computer but the individual must direct the helper. The helper looks away when the individual enters their own private password. Only the individual can agree to the Terms & Conditions. Please read more in the Security fact sheet.

2. Someone with legal authority can create an account on behalf of an Account Holder if they are:
•  a representative or alternate appointed in a Representation Agreement
•  an attorney or alternate appointed in an Enduring/Power of Attorney
•  a court-appointed Committee
•  the Public Guardian and Trustee as statutory property guardian

3. Lawyers or notaries public can register on behalf of their clients as an authorized Registration Agent. View current list of Registration Agents or apply to be authorized as a Registration Agent.

WHO HAS ACCESS?

Third parties

When registering information about your planning documents, you can grant access to third parties—Access Users—to view or print a copy of the information you entered and of a document you uploaded. Access Users are staff of institutions such Health Authorities (including hospitals), financial institutions, the Public Guardian and Trustee and government services. Institutions/staff must apply and be authorized by the Personal Planning Registry to become an Access User—click to request authorization as an Access User.

Specific individuals

NEW! The Registry also has a Shared Access feature. With this feature, an Account Holder/Registrant can give trusted individuals—like your representative or attorney, financial advisor, family doctor—read-only access to view your information. You can share access to the entire Account or to specific documents. You do this by using their email address. You can also cancel shared access at any time.

Account Holders/Registrants are responsible for making sure that anyone listed in your registrations permit their information to be shared and that whomever you share with can be trusted to keep your information private. Do not share with a general email address such as ‘info@.’

Shared access is for specific individuals and is not for third party institutions—hospitals, banks or credit unions, and government agencies. You permit institutions read-only access during registration.

FOR REGISTRY ACCOUNTS IN THE OLD SYSTEM

If you set up a Registry Account before July 2014, we have transferred it to the new online system at no charge.

Notification was sent to the email address on file for the account. If you did not receive the email do not create a new account—the registrations are in the new system. Your old Nidus ID and password will not work.

For access to your existing account, please send an email providing the following information:

• First and last name of the Account Holder (person who is registered)
• The Nidus ID (registration number)
• Your name and role in the registered document – e.g. representative

Contact the Registrar: registry@nidus.ca

Do NOT send personal identifiers (Care Card Number of Social Insurance Number) by email. Unlike the Registry system, email is not private or secure.