Registry Info

image of an older couple using a tablet

Need help making a Representation Agreement or other personal planning document? Visit www.nidus.ca and click on the photo/heading that best suits your situation

DO NOT SEND PAPERWORK TO NIDUS – READ HOW-TO-INSTRUCTIONS

DO NOT send any paperwork by regular mail or email to Nidus. The Registry system is online for you to self-register.

The first step is to Sign Up by creating a Registry Account; the second step is to make a registration. Click OnLine Registry here or in the right sidebar to go to the Registry website.

Click Instructions if you are not familiar with online services or want more information about features of this unique Registry service.

Below is information about the Nidus Personal Planning Registry.

**Do you have a registration from the old system – before June 2014? Records in the old systems were transferred to the new online system. Click to read more about Accessing Old Registrations in the New Online System.

WHAT IS THE PERSONAL PLANNING REGISTRY?

Just imagine a health crisis or disaster…where are the key documents and information you need – or someone else needs when they are trying to help you?

The Personal Planning Registry is there for YOU:

  • 10 years after you set up your Registry Account when your representative needs to find the Representation Agreement at 3:00 am because it gives them legal authority to enact your care wishes.
  • In the event of a sudden accident and people are in crisis and can’t remember your allergies, medications, bills that need to be paid, the name of the doggy day care or where to find the cat food…
  • In the case of an evacuation. You might need to access information and documents (insurance policies, prescriptions, legal records) during the disaster AND when you have to re-build your life!

The Personal Planning Registry is operated by the Nidus Resource Centre Association, a non-profit charitable organization. It was first launched in September 2002 as the Nidus eRegistry.

The Registry service is sustainable. The modest fees cover the costs of its operation and extra revenues go to improvements and to the charitable education and assistance services of the Nidus Resource Centre.

The idea of the Personal Planning Registry came from the grass-roots law reform of adult guardianship. Citizens and community groups saw the need for a Registry of information and documents that might be needed while we are alive (not like a Will, after we are dead) – when time is critical to your quality-of-life.

The online Personal Planning Registry is unique in the world and allows you to register whatever information or documents or videos are important to you!

WHAT ARE THE BENEFITS OF REGISTRATION?

The Personal Planning Registry is a unique type of Registry – it is self-managed. It offers you control for viewing, searching, updating and granting access that other registries do not provide.

  • YOU are in control of privacy and who has access to your information (unlike some of what we are learning about social media platforms).
  • Secure storage (encrypted data) with 24 hour access.
  • Easy to update your record and upload documents.
  • Register and store all types of documents in case you have to re-build your life after a fire, flood or earthquake!
  • Important information is held one central place –this helps others keep focused if you are injured or seriously ill. Prepare an ’emergency to-do-list’ using the Personal Information Record type of registration. Share it with others who need to know – is there a pet they need to check on if you are in an accident?
  • Shared access feature that lets you give the important people in your life, such as your family members or physician, read-only access to your info and documents.
  • Efficient for hospitals and financial institutions to check who you appointed as your legal decision maker and your wishes.
  • Optional reminder to review your plans.

Registries run by or for government or the health system (electronic records) control and manage YOUR information – you don’t have direct access to it. The Personal Planning Registry gives you control, and helps you (and others YOU choose) have access to your own current and relevant information when dealing with large and complex systems.

HOW MUCH DOES IT COST TO REGISTER?

Each person needs their own Registry Account. There are one-time fees per person.

It costs $25 for the first registration and $10 for each additional registration.

When you select a type of registration, you will be prompted to pay the fee by credit or debit card using PayPal, a secure online service. There are some alternatives for those who do not want to pay online. Read more about Registry Fees.

It is FREE to view, access, share or update your registrations! Registry searches are also free.

WHO CAN REGISTER?

Only certain people can register documents and accept the Terms and Conditions. See the three options below.

1. An individual (Account Holder) can create their own account and register their own information and documents if they are capable of understanding the nature and effect of registration.

  • They can ask a friend, relative or other person to help with the computer but the individual must direct the helper.
  • The helper looks away when the individual enters their own private password.
  • Only the individual who is capable can agree to the Terms & Conditions. Please read more in the Security fact sheet.

2. Someone with legal authority can create an account on behalf of an Account Holder if they are:

  • a representative or alternate appointed in a Representation Agreement (a monitor does not have authority to act on behalf of the adult).
  •  an attorney or alternate appointed in an Enduring/Power of Attorney.
  • a court-appointed Committee (guardian).
  • the Public Guardian and Trustee as statutory property guardian.

3. Lawyers or notaries public can register on behalf of their clients as an authorized Registration Agent. View current list of Registration Agents or apply to be authorized as a Registration Agent.

WHO HAS ACCESS?

Third parties

You can grant access to third parties during the registration process. You also have control to change these permissions after registration.

When registering information about your personal planning documents, you can grant access to third parties—Access Users—to view or print a copy of the information you entered and of a document you uploaded.

Access Users are staff of institutions such as:

  • Health and personal care type of institutions.  (hospitals, health authority services, the Public Guardian and Trustee).
  • Financial and legal type of institutions (financial institutions, government services, the Public Guardian and Trustee).

Institutions/staff must apply and be authorized by the Personal Planning Registry to become an Access User. There is no fee for authorization. Click to request authorization as an Access User.

Specific Individuals through Shared Access – NEW!

After you make a registration (Personal Information Record, a Personal Planning Document, Other Documents or Video) – you can ‘share’ it with a trusted individual. You can view your ‘shares’ and you have control to add or delete shares when you want.

With this feature, an Account Holder/Registrant can give trusted individuals—like your representative or attorney, financial advisor, family doctor—read-only access to view your information. You can share access to the entire Account or to specific documents. You do this by using their email address. You can also cancel shared access at any time.

Account Holders/Registrants are responsible for making sure that anyone listed in your registrations permit their information to be shared and that whomever you share with can be trusted to keep your information private. Do not share with a general email address such as ‘info@.’

Shared access is for specific individuals and is not for third party institutions—hospitals, banks or credit unions, and government agencies.

FOR REGISTRY ACCOUNTS IN THE OLD SYSTEM

If you set up a Registry Account before July 2014, we transferred it to the new online system at no charge.

Notification was sent to the email address on file for the account. If you did not receive the email DO NOT create a new account—the registrations are in the new system. Your old Nidus ID and password will not work, you need to obtain a new Nidus ID.

For access to your existing account, please send an email providing the following information:

  • First and last name of the Account Holder (person who is registered)
  • The Nidus ID (registration number)
  • Your name and role in the registered document – e.g. representative

Contact the Registrar: registry@nidus.ca

Do NOT send personal identifiers (Care Card Number of Social Insurance Number) by email. Unlike the Registry system, email is not private or secure.